Position description The Senior Coordinator, US Policy and Government Relations. will provide a broad range of support to the Senior Vice-President for US Policy and Government Relations. The successful candidate will thrive in a fast-paced environment; have familiarity with how Congress and the Executive Branch work, have excellent communication skills and the ability to work with internal and external senior leaders, using discretion to maintain the highest level of confidentiality. This role supports the Senior Vice-President for US Policy and Government Relations and requires flexibility and the ability to work in a fast-paced environment, working with senior level internal and external executives in highly confidential matters, and requires the utmost discretion and judgment.Successful candidates will be highly organized, detail oriented with strong digital skills in Microsoft TEAMS, Outlook, Word and PowerPoint to drive efficiency. Key responsibilities include, but are not limited to: Provide executive and project support to SVP and USPGR Leadership Team (LT), including managing SVP’s calendar, meetings, travel, expense reports, events, and daily operations, working closely with Head of Strategic Planning & Operations. Provide high-level support to LT as needed. Manage and organize day-to-day functions and processes for the SVP and interaction with Direct Reports (DRs /LT), including meeting planning and preparation, execution of events, and maintaining briefing materials. Coordinate SVP activities with the Office of the Chairman & CEO as well as the Executive Leadership Team (ELT), business unit leaders, and other stakeholders. Work closely with the team’s Head of Strategic Planning and Operations to ensure that tasks not requiring the SVP direct involvement are appropriately addressed and acted upon. Handle confidential matters on a regular basis. Create agendas for meetings and issue meeting minutes when appropriate, working closely with Head of Strategic Planning & Operations. Compose and edit correspondence as needed. Coordinate and provide key information to other departments as appropriate, working closely with the team’s Head of Strategic Planning and Operations. Coordinate events and special projects supporting Pfizer USPGR Engagement, working closely with Head of Strategic Planning & Operations. Manage USPGR Weekly Deliverables Report and update team calendar. Manage and assist with contracts, purchase orders, invoices, and funding requests – including for confidential projects. Conduct ad hoc research as needed by team members: including news articles, Congressional statements, hearing notices, press releases, etc. Provide support for quarterly lobby reports and semi-annual lobbyist contribution to Head of Strategic Planning and Operations colleague, including compiling and submitting reports for SVP. Meeting Planning: Work closely with Head of Strategic Planning and Operations to manage quarterly/regular USPGR LT and Extended LT meetings in DC, NY or other Pfizer sites (catering, booking rooms, booking speakers, agenda, IT support, hotel blocks, materials development). ELT Engagement : Coordinate high-level meeting itineraries with CEO’s office. Provide support and coordination as needed to Federal Government Relations team in preparing briefing documents for team members for CEO and ELT meetings in DC, and other critical meetings – to ensure timelines are met. Follow-up on meeting requests for ELT engagement with Administration and Congressional offices; and assist with logistical input. Regular engagement with Trade Associations (PhRMA, US Chamber, BRT) regarding board meetings and calls for the attention of the CEO and SVP. Compile inventory of CEO and ELT member Hill and Administration meetings and with State Government Relations team on engagement with Governors and other state officials. Work with DC USPGR team Coordinator to prepare for ELT off-site meetings in the DC Office, including White House Tours, US Capitol tours, team building events and other related event management. DC Office Management: Work closely with Head of Strategic Planning & Operations and other Washington, D.C. Coordinator colleague on D.C. office management as needed including: Support for onsite ELT and visitor meetings (set up and break down, and printing and distribution material, as appropriate). Facilitate in-house meetings, including food ordering, set up and breakdown, and material printing and distribution, as appropriate. On-Boarding and Off-boarding for DC Office colleagues. Reviewing and coordinating DC office meeting and conference room requests. DC Site Security Officer & Information Security Officer Site Security Officer (SSO) Serve on a team as D.C. office’s SSO, with Head of Strategic Planning & Operations and other D.C. office Coordinator: The Site Security Officer is a Pfizer colleague tasked with managing and implementingPfizer Global Security's Minimum-Security Requirements (MSR) at one or more sites. The SSO handles all aspects of security management, including conducting site risk assessments, developing security procedures, managing physical and electronic securitysystems, and ensuring assessment readiness through the Physical Risk MitigationAssessment program. The SSO promotes a proactive security awareness culture within thesite. As the primary contact for Site Business Leaders and Global Security, the SSOcollaborates with various stakeholders, including Information Security Officers, CrisisManagement Leaders & Coordinators, EHS, Digital, People Experience, Legal, and otherbusiness functions. Information Security Officer (ISO) Serve on a team as D.C. office’s ISO, with Head of Strategic Planning & Operations and other D.C. office Coordinator: Conduit between Global Information Security and the DC site. Assist DC colleagues with classifying information appropriately, sharing classified information securely, disposing of information properly, and delivering awareness about current information security risks. Facilitate the annual completion of the Site Information Protection Plan (SIPP) and review the results with Global Information Security; develop a plan to make any necessary improvement and communicate that plan to site leadership. Attend 1 in-person Global Information Security (GIS) co-sponsored ISO Seminar as well as 3 out of 4 ISO Forums which are virtual general meetings hosted virtually. Ensure colleagues at facilities are aware of how to report information incidents. Run at least one annual information security awareness day to promote good practices regarding trade secret protection, handling sensitive information and acceptable use of Pfizer systems. Conduct at least one annual site-wide clean desk inspection. These inspections may be performed with support from Site Security Officers (SSOs). Qualifications Three years of experience performing the technical and administrative tasks outlined in the job responsibilities. Bachelor’s Degree preferred. Must be independent, proactive, and self-motivated demonstrating strong organizational, interpersonal, and communication skills both written & verbal with internal and external senior executives. Work experience in Congress, the Federal Government or Trade Associations to understand how Congress and the Executive Branch work is preferred. Strong work ethic, excellent judgment and the ability to work with highly sensitive information while maintaining confidentiality at all times. Comfortable working in a fast-paced environment, with the ability to multi-task and adapt quickly to changing priorities. Ability to take directions and work with minimal oversight. Proficient in Microsoft Outlook, Teams, Word, Excel and PowerPoint.
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