Job Description

Posting date:

06/05/2025

Open Until Filled:

Yes

Position Number:

1128111

Position Title:

Arts & Sciences Program Administrator

Hiring Range Minimum:

Please Inquire.

Hiring Range Maximum:

Please Inquire.

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Schedule:

M-F 8-5

Location of Position:

Hanover, NH
Reed Hall

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

The Arts & Sciences Program Administrator serves as the principal administrative officer for the Departments of Middle Eastern Studies and Jewish Studies, overseeing a comprehensive portfolio that includes operational management, financial oversight, faculty and student support, and event coordination. Working in close partnership with the department chairs, the Program Administrator ensures both departments function smoothly and effectively, with a strong emphasis on cross-cultural competency, strategic coordination, and responsive communication.

This position requires a high degree of independence, discretion, and cultural sensitivity, particularly given the globally engaged and interdisciplinary nature of these academic departments. The Administrator supervises one full-time administrative assistant and multiple student employees, supporting diverse faculty and students in a dynamic academic environment. Description:

This role plays a vital part in supporting Dartmouths commitment to academic excellence and inclusive community engagement. The successful candidate will be proactive, solutions-oriented, and skilled in supporting diverse departmental operations within a rigorous academic environment.

Required Qualifications - Education and Yrs Exp:

Bachelors plus 3-5 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

Education and Experience

• Bachelors degree required; Masters degree preferred or equivalent combination of education and experience.
• Minimum of 5 years of progressively responsible experience in administrative management.
• Experience supervising full-time and student staff, with demonstrated success in high-autonomy roles.

Skills and Abilities

• Proven leadership and organizational skills with attention to detail and accuracy.
• Strong communication and interpersonal skills; ability to navigate sensitive issues tactfully.
• Demonstrated cultural competency and ability to support individuals from diverse backgrounds.
• Financial literacy and proficiency in institutional systems (e.g., Oracle, Banner, OASIS). Commitment to confidentiality, equity, and ethical professional practice.

Preferred Qualifications:

• Background in higher education or multicultural academic settings strongly preferred.
• Masters degree preferred.

Department Contact for Recruitment Inquiries:

Susannah Heschel, Tarek El-Ariss, Jonathan Smolin

Department Contact Phone Number:

603-646-1478

Department Contact for Cover Letter and Title:

Department Chair

Department Contact's Phone Number:

603-646-1478

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.

Quick Link:

Description:

Departmental Operations & Administration
? Manages day-to-day administrative operations across both departments.
? Serves as the primary liaison with campus offices and acts on behalf of department chairs when necessary.
? Ensures consistent implementation of institutional policies and supports departmental planning.
? Maintains accurate and confidential records related to faculty, staff, students, and budgets.
? Coordinates facility needs, including office moves, key access, and repair requests.

Percentage Of Time:

25%

Description:

Financial Management
? Develops, monitors, and reconciles operating, gift, and endowed budgets.
? Oversees purchasing, reimbursements, and award disbursements in accordance with fiscal policies.
? Prepares financial summaries and ensures compliance with audit and reporting standards.

Percentage Of Time:

15%

Description:

Faculty & Academic Support
? Manages faculty recruitment, hiring, appointment renewals, and promotion/tenure review processes.
? Coordinates course scheduling, cross-listings, and curricular submissions.
? Maintains faculty records and supports visiting and affiliated scholars.
? Collaborates with department chairs on academic planning and programmatic initiatives.

Percentage Of Time:

20%

Description:

Student Engagement & Program Support
? Acts as an accessible point of contact for students navigating academic or cross-cultural concerns.
? Tracks majors/minors and assists with understanding program requirements.
? Supports student programming, advising initiatives, and referrals to appropriate resources.

Percentage Of Time:

15%

Description:

Events & Outreach
? Plans and manages departmental events, including lectures, workshops, colloquia, and student programs.
? Oversees event budgets, logistics, communications, and hospitality.
? Ensures programming aligns with departmental values of inclusion, scholarship, and engagement.
? Coordinates with external institutions and visitors to facilitate smooth participation.

Percentage Of Time:

15%

Description:

Staff Supervision & Communications
? Supervises one administrative assistant and multiple student employees, including hiring, training, and performance management.
? Maintains department websites and digital communications.

Percentage Of Time:

10%

--:

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--:

Performs other duties as assigned.

Dartmouth College

Job Tags

Full time, Remote job,

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